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BPP Guidelines for Graduate Programs

A.      Deadlines for Filing of Graduate Programs.

1.      M.S. Students:  The Graduate School requires programs be filed before completion of 18 credits.  M.S. students entering in the fall should file a program by the end of winter term. 

2.      Ph.D. Students:  Ph.D. students with a master's degree must file a program within one calendar year of entry.  Ph.D students entering with a bachelor's degree have 5 terms to file a program.  For students entering in the fall, this means they have to file a program by the end of fall term the following year. 

Please note that failure to file a program by the required deadline may result in a student being unable to register or to be paid (placed on appointment).  

B.     Preparation of Graduate Programs.

1.      Graduate Majors:

·         Graduate majors are specified in the Graduate Catalog.   For all students who are not enrolled in another department or in an interdepartmental program, the major should be designated as "Botany & Plant Pathology". 

·         If a student desires to do so, they may also specify an area of concentration within the major (from one of the approved areas listed in the Graduate Catalog).   Thus, a student in plant pathology could list their graduate major as "Botany & Plant Pathology - (Plant Pathology)".  Please note the specific format used.

·         Graduate students with an area of concentration in Plant Pathology must construct programs that include the Core Curriculum adopted by the plant pathology faculty. 

2.      Graduate Minors:

·         Graduate minors are optional on both M.S. and Ph.D. programs.  If a minor is elected for an M.S. program, the minor must include a minimum of 15 credits.  If a minor is elected for a Ph.D. program, the minor must include 18 credits, with the exception of Integrated Minors (see below) which require only 15 credits.

·         Graduate minors may be chosen from any approved graduate major, from an approved minor listed in the Graduate Catalog, or from a different area of concentration within the major field.  Minors may also be specified as "Integrated".

·         Some departments and programs have specific course requirements for a minor.

·         For an Integrated Minor, the selection of a minor professor should take into account the Graduate School requirement that at least one course from the department of the minor professor must appear on the graduate program.

3.  M.S. Students: 

·         For thesis degrees, 45 credits must appear on the program, including 6-12 credits of thesis  (BOT 503), and no more than 6 blanket numbered credits (BOT 50X), other than thesis,

·         For non-thesis degrees in Botany and Plant Pathology, 48 credits must appear on the program, including 9 credits of non-thesis research (BOT 501) and no more than 6 blanket numbered credits (BOT 50X) other than research.  Note that these requirements exceed the minimum requirements of the Graduate School.

·         For M.S. programs that include a minor, an appropriate minor professor must be selected, and both the major professor and the minor professor must sign the program before it is filed.

·         For M.S. programs that do NOT include a minor, the signature of the major professor and that of one additional member of the Program Committee (other than the Graduate School representative) are required on the program.  The additional signature should ordinarily be that of a faculty member from outside the Department of Botany & Plant Pathology.   

4.  Ph.D. Students:

·         108 credits must appear on the program.

·         A minimum of 36 regular (non-blanket) credits must appear on the program.

·         A minimum of 36 thesis credits (BOT 603) must appear on the program.

·         No more than 15 blanket numbered credits (BOT 60X), other than thesis, may be included in the 108 credits required for the program.

·         A minor does not have to be declared.

·         A Ph.D. candidate should not have received all of his or her academic training at Oregon State University, but they may receive all of their degrees from this institution. 

C.  Composition of Graduate Program Committees.

1.      M.S. Program Committees:

·         For M.S. programs that include a thesis and a minor, the Program Committee consists of a minimum of four graduate faculty members, including the major and minor professors, at least one additional faculty member with graduate faculty status (usually from the major department), and a Graduate School representative.

·         The Graduate School Representative is selected from approved lists maintained by the Graduate School.  The agreement of the faculty member selected to serve as the Graduate School representative must be obtained for the specific program in question. 

·         For M.S. programs that include a thesis but do NOT include a minor, the Program Committee consists of a minimum of four graduate faculty members, including the major professor, two additional faculty members with graduate faculty status (usually one from the major department and one from outside the major department), and the Graduate School representative.

·         For non-thesis M.S. programs, a Graduate School representative is not required.  The Program Committee consists of four graduate faculty members, including the student's major advisor, a minor professor (if a minor is selected) or (alternatively) one faculty member from outside the Department, and two additional faculty members with graduate faculty status (at least one of which should be from within the major department).   

            2.  Ph. D. Program Committees:

·         Ph.D. degree committees consist of a minimum of five graduate faculty members, including the major professor, the minor professor (if a minor is declared) or (alternatively) one faculty member from outside the major department, at least two additional faculty members, and the Graduate School representative. 

·         The Graduate School representative is selected from approved lists maintained by the Graduate School.  The agreement of the faculty member selected to serve as the Graduate School representative must be obtained for the specific program in question.  

D.  Additional Considerations in Forming Graduate Programs and Program Committees.

·         Major professors who hold courtesy appointments or research professor appointments in Botany and Plant Pathology or who are stationed off-campus are requested to include at least one on-campus tenure-track faculty member from the Department of Botany and Plant Pathology on the Program Committee. 

·         For Integrated Minors (as well as any other minor), the selection of a minor professor should take into account a requirement of the Graduate School that at least one course from the department or program of the minor professor must appear on the graduate program. 

·         Individuals holding faculty rank within the Oregon University System cannot receive a graduate degree from the System without special permission. 

·         BOT 501 or 601 (Research) should be used for only those research activities that will NOT be included in a thesis.   BOT 503 or 603 (Thesis) should be used for all research activities associated with the thesis. 

·         To secure departmental approval of the graduate program, students admitted with a statement of academic deficiencies must attach to the program a memorandum indicating how these deficiencies have been or will be addressed. 

·         To avoid technical errors, drafts of graduate programs should receive a preliminary review by the Associate Chair prior to collecting signatures of committee members.