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Faculty Dossiers

 

VII. FACULTY DOSSIERS

A. Faculty Responsibility

The candidate is responsible for preparing most of the documents needed to support his or her application for promotion or tenure. Development of the dossier should begin with entry into the department and should be updated annually. This document will be available to the Mentoring Team, for the Chairperson's annual evaluation of the faculty member, and for development of departmental summary information. All documentation must be available by deadlines requested by the P&T Executive Committee.

During the periods of consideration for promotion or tenure, professorial candidates present a seminar to the faculty, highlighting their scholarly activities.

B. Composition of Professorial Faculty Dossiers

The candidate will provide the materials listed below (items 1-8) at the beginning of June prior to the academic year in which a promotion or tenure decision is sought.  The candidate must review the dossier before evaluation to assure that it is accurate and complete.  The documentation provided by the candidate must bear a signature line attesting to the accuracy and completeness of the file and releasing it for use by the Department P&T Committee.  The candidate may have access to all items, unless he or she signs a waiver of access to solicited letters of evaluation.

1. Position description signed by candidate and department chairperson.

2. An up-to-date CV . The CV should consist of the following five sections: A. Education and employment information, B. Teaching, advising and other assignments, C. Scholarship and creative activity, D. Service, and E. Awards. Biographical and publication records should be cumulative from the start of one's career.

3. A statement by the candidate (three page maximum) that addresses the candidate's contributions in the areas of scholarship and creative activity, teaching, advising, service and other assignments. This should include the following components:

a). A description of the past, current, and planned program of research or other scholarly activity including a description of the contributions of the work to human welfare or knowledge. The statement should be limited to one and two thirds pages, and be understandable to an educated person outside the candidate's field (e.g., another faculty member).

b). A statement of teaching goals, success and philosophy which includes the candidate's interpretation of student and peer evaluations, evaluation of any major past and continuing problems in teaching, and discussion of attempts to alleviate those problems. The statement should be limited to two thirds of a page.

c). A statement of goals, philosophy, and contributions in advising and/or other assignments. The statement should be limited to 1/3 page.

d). A statement that reflects the candidate's philosophy for involvement in professional service to the Department, College, University, his or her profession and the local community. This statement should be limited to 1/3 page.

4. A listing of the candidate's five most important publications (since appointment for Assistant Professors, or since last promotion for Associate Professors), with an explanation of their particular significance. This list should be appended to the Candidate's Statement and will not fall within the three-page limit.  This will be provided to outside reviewers but will not be included in the dossier.

5. All publications in the CV must be annotated to denote the role of the candidate and contributing authors. A key to the annotations must be tabulated in the CV.

6. Electronic copies of all publications, manuscripts in press, and table of contents of books (assistant professors), or since the previous promotion or tenure decision (associate professors).

7. Names, addresses and brief statement of status in the field of six potential professional peer reviewers from outside OSU from whom letters of evaluation can be requested. Peer evaluators should be individuals with experience and stature in the field of endeavor of the candidate. They should be persons of senior rank who are not close personal friends or professional collaborators of the candidate, and from similar institutions to Oregon State University. The P&T Executive Committee will select additional names.  A total of 8-10 letters will be solicited; at least three from those nominated by the candidate. The reviewers will be provided with the candidate's CV, position description, candidate‚Äôs statement, and copies of the five most important publications since appointment (Assistant Professor) or last promotion (Associate Professor). The peer reviewers will be informed whether or not the candidate has waived the right to examine letters of evaluation.

8. Additional material the candidate believes is necessary.

The following items will be added to a candidate's dossier as it is compiled for final evaluation and submission to the Dean:

1. Letters from external peer evaluators.

2. The letter from the Peer Teaching Review Committee.

3. The letter from the Student Teaching Evaluation Committee.

4. The letter from the Mentoring Team, which reports the results of the vote of the P&T Committee and summarizes the discussion that accompanied the vote and the basis of the Committee's recommendation for promotion or tenure.

5. The letter from the Department Chairperson, which provides the Chairperson's analysis of the candidate's record, a summary of the external evaluations, and a recommendation for promotion or tenure.

The letters from the Department P&T Committee, the Department Chairperson, Peer Teaching Review Committee and Student Teaching Evaluation Committees will be available to the candidate.

C. Composition of the Dossiers of Faculty Research Assistants

The dossiers of candidates for promotion to Senior FRA I and II will include:

1. Position description.

2. A CV emphasizing scholarly accomplishments in the current position.

3. A statement from the candidate summarizing his or her qualifications and accomplishments and a discussion of professional goals and aspirations. This statement should be brief, usually no more than 1.5 pages.

4. A supportive letter of recommendation from the supervising faculty member.

5. If appropriate, reprints of three recent publications.

6. A list of two or three professional references (including addresses) from whom letters of support may be solicited.  For Senior FRA I at least one reference should be outside of the department and one should be outside OSU. For Senior FRA II at least two references must be from outside OSU.  A total of four letters will be sought from external evaluators; half will be suggested by the candidate.

7. Other documentation to demonstrate involvement and contributions to the Department, College, University, community, or his or her profession.

The candidate must review the dossier before evaluation to assure that it is complete and sign a statement to that effect. The candidate may have access to all items in the dossier, unless he or she signs a waiver of access to solicited letters of evaluation.

The following items will be added to the candidate's dossier.

1. Letters from external and internal reviewers.

2. A letter from the Mentoring Team which reports the results of the vote of the P&T Committee and summarizes the results of the vote, the discussion that accompanied that decision, and the basis for the Committee's recommendation for promotion

3. A letter from the Department Chairperson providing his or her analysis of a candidate's record, a summary of the outside evaluations, and a recommendation for promotion.

4. The letter form the Senior FRA Committee.

The letters from the P&T Committee, the Department Chairperson and the Senior FRA committee will be available to the candidate.

 D. Composition of Dossiers of Instructors

Dossiers will follow the same format as for professorial faculty dossiers, appropriate for the assigned duties outlined in the position description. A total of four letters of evaluation will be sought from external evaluators; half will be suggested by the candidate.